Proposal Process

Call for Proposals

Proposal Process

January

Potential applicants are encouraged to submit a brief summary (less than one page) of the research project, clinical need being addressed, knowledge of IP landscape, potential users of the technology, etc.

The goal of submitting the summary is to strengthen proposals by initiating discussion and action with Coulter Project Team and Duke Office of Licensing & Ventures, in addition to experts outside Duke to assess the idea and provide feedback related to market and IP.

February

Potential applicants meet with CPD team for advice and guidance on project idea and development of a strong proposal.

March

Faculty submit proposal(s), along with a rough budget with approximate salaries and expected supply expenses. Full budgets with departmental approvals will be obtained in time for projects that are recommended for funding. Oversight Committee & Coulter Project Team will then review and discuss submitted proposals.

April-May

Potential applicant pool is approximately cut in half. Strongest applicants are invited to present their project before the Oversight Committee for oral presentation.

May

Awardees are contacted; complete budgets are prepared and submitted.

June

Budgets are reviewed, corrected and signed off. 

July – August

1. Assignment of Project Managers to projects

2. Kickoff meetings with Project Managers and Barry Myers

August 31

All prior award fund codes are closed.

September 1

New fund codes are opened and the first quarter begins.

Post-Award

The Coulter Program Director and staff assist in preparing grants (i.e., STTR grants and NC Innovative Development for Economic Advancement Awards)

The Coulter team’s relationship with the Office of Licenses and Ventures helps to move projects closer to clinical application

Quarterly Reports

Progress Reports Due: December, March, June, and September